Chat GPT has undoubtedly been causing a buzz with most industries looking at how it will affect business operations and productivity. With more interest than ever — ChatGPT currently has over 100 million users — it’s clear that AI is becoming an indispensable tool for many.
When it comes to business travel and business immigration, whether you’re just going for a short trip or relocating for work for a longer time, ChatGPT can help in some surprising ways. From itinerary planning to explaining a company’s immigration policies, AI can save time and resources in the corporate immigration and business travel industry.
Here are some innovative ways to use AI in the immigration and travel industry that you may not have considered.
ChatGPT can explain a company’s business travel policy
If an organization adopts ChatGPT or a comparable tool and trains it on the company’s policies and procedures surrounding business travel, employees can then utilize ChatGPT to ask about specific aspects of the policy.
This could include seeking information on the permissible limits of travel allowances, learning which countries a client could feasibly relocate to, gaining insights into the Cost Of Living Allowance (COLA), and more.
This can save time for both the employee and the employer who may not need to adopt such an in-depth training program, and it can help standardize procedures across the team.
ChatGPT can help find a good area to live while working overseas
Once an employee has finalized their work-related travel destination, AI can play a pivotal role in identifying the best neighbourhood to stay, taking into account a diverse set of preferences.
This can include proximity to the office or client site, cost considerations, and any personal preferences the employee has such as proximity to great dining options or parks. AI can provide tailored recommendations to align with these criteria quickly and efficiently without spending hours trawling the internet.
ChatGPT can offer social recommendations overseas
ChatGPT can even go beyond just helping select the right accommodation and neighbourhood – it can also provide valuable on-the-ground recommendations.
Whether an employee is looking for dining options at local restaurants with specific dietary requirements, seeking convenient grocery stores for daily essentials, or in need of guidance for other life necessities, AI can offer endless tailored suggestions, helping the employee feel more comfortable during their international work assignment.
ChatGPT’s ability to access and quickly analyze a wide range of information and reviews ensures that the recommendations are not only practical but also tailored to the individual’s preferences and needs.
ChatGPT can provide cultural background on the destination country
AI can also help business travelers and skilled workers moving overseas long-term learn about the culture they’re about to immerse themselves in, whether they are in town for a meeting or conference or indefinitely for a new job.
From understanding workplace and business etiquette, such as the tradition of bowing in Japan as opposed to handshaking in other countries, to learning what sort of corporate gifts are allowed or not allowed, ChatGPT can provide the individual with a wealth of information on local cultural norms.
Not only interesting, but it can also facilitate a swifter and more seamless acclimation to the new environment and avoid any awkwardness.
However, ChatGPT has its limitations when it comes to business travel and immigration
While ChatGPT is capable of providing an extensive range of information, it’s important to acknowledge its limitations, particularly in areas demanding strategic analysis or hands-on services. Here are some key aspects where ChatGPT falls short and strategic analysis or an in-person service is required:
ChatGPT (obviously) can’t get original hard copy documents for visa applications
ChatGPT, unsurprisingly, isn’t capable of handling physical tasks, such as procuring original hard-copy documents that are often required for visa applications. These documents, such as medical records, marriage or birth certificates, university diplomas, and other various documents, need to be in their original form and are typically obtained from physical locations such as hospitals, schools, or police stations by appointment.
ChatGPT can’t officially apostille or legalize documents
AI also can’t offer any services that require a licensed individual to look over the documents. This includes legalization or affixing an apostille stamp, which is an essential process for international document verification. The documents may also have needed to be translated first. Those verified hard copy documents are then typically submitted to a consulate or embassy to approve the visa for business travel.
ChatGPT can’t handle getting updated passports or visa stamps
Essentially any service that requires a human being to visit an embassy or office can’t be carried out by AI. This includes collecting updated passports with visa stamps and any sort of verification process.
Ultimately, while AI can expedite and streamline certain aspects of business travel and immigration, particularly in the realm of research, human feet on the ground and tailored services cannot be understated. And that’s where working with a trusted document partner can help.
ChatGPT can help you with planning, and Lex Documents can help you with immigration documentation
Leverage AI for information gathering and planning, and use Lex Documents for the crucial human aspect of immigration documentation. ChatGPT can assist in organizing your travel effectively, while Lex Documents are expert in handling the legal documents necessary for immigration. This includes procuring essential paperwork, and the legalization and translation of these documents if needed.
Contact us today to learn more about how we can assist you with your international business travel document needs.